Funding and Reimbursement Procedure

Request for Funding and Reimbursement Procedure

(For Training or Exercise Events)

 

STEP 10

Requester or vendor(s) receives payment within 45-60 days from the date reimbursement request is submitted to the Fiduciary.

STEP 9

Fiduciary reviews submitted reimbursement request. If in order, payment is issued.

*Expenses are paid ONLY once a month by the fiduciary*

STEP 8

Program Manager reviews reimbursement request for accuracy and completeness as well before submitting it to the fiduciary for payment.

*Requests for Reimbursement are submitted ONLY once a month to the fiduciary*

STEP 7

T/E Manager reviews paperwork for accuracy and completeness. When in order, he forwards entire reimbursement request to the Program Manager.

STEP 6

Upon completion of event, requester has 45 days to submit all required paperwork for reimbursement to the T/E Manager. Failure to comply will result in the requester NOT being reimbursed for ANY incurred expenses by the ERG.

(Please contact the T/E Manager for a list of required documents that must be submitted.)

STEP 5

If approved, the requester conducts the desired training or exercise event.

(If doing an exercise, the HSEEP process must be utilized.)

STEP 4

T/E Manager notifies the requester if training or exercise has been approved or disapproved.

STEP 3

Upon approval by Executive Committee, the T/E Manager prepares and submits a TEMD to PEMA for approval & assignment of a Tracking Number.

STEP 2

T/E Manager reviews Form and, if in order, sends it out for a vote to the Executive Committee.

STEP 1

Exercise or Training Request Form is completed and submitted to Training/Exercise (T/E) Manager 90 days prior to the first date of the event.